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Opportunity

Internal job opening : Finance officer

19 Jan 2024
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The application deadline is 31 January 2024. 

Afrobarometer (AB) is a pan-African, nonpartisan, nonprofit research organization that conducts public attitude  surveys on political, economic, and social issues in African countries. Guided by the vision of a world in which  Africa’s development is anchored in the realities and aspirations of its people, AB provides high-quality data and  analysis on citizens’ evaluations and experiences of democratic governance and quality of life. These outputs are  provided as a public benefit and are freely available to policymakers, policy advocates, civil society organizations,  academics, news media, donors and investors, and ordinary Africans.  

Launched in 1999 in 12 countries, Afrobarometer has now completed approximately 300,000 interviews in survey  rounds in up to 42 countries. Round 9 surveys, which commenced in October 2021 and concluded in July 2023,  covered 39 countries. AB conducts face-to-face interviews in the language of the respondent’s choice with nationally  representative samples. Effective analysis and communication of survey findings, as well as capacity building for  survey research, analysis, and communications skills, are integral parts of Afrobarometer’s work. 

Among Afrobarometer’s key achievements are proving that public attitudes research can be conducted even in fragile,  post-conflict, and closed political environments in Africa; legitimating public opinion as a pillar of African  democracy, governance and development decision-making; and building a network of researchers that has earned the  reputation as the go-to source for reliable data on what Africans are thinking. 

Afrobarometer’s institutional values are independence, excellence, collaboration, and commitment. Afrobarometer  individual values are integrity, respect, responsiveness, cooperation, and fairness. Funders and other stakeholders  are treated as partners in the advancement of Afrobarometer’s mission. Relationships, non-partisanship, trust, and  accountability are at the core of our work. Afrobarometer staff and network members appreciate benefiting from  colleagues’ creativity, diligence, and enterprise and value the ability to work individually and as part of a team. The  qualities of leadership, initiative, and excellence are nurtured and rewarded. In pursuance of these values, all staff  are required to abide by the Afrobarometer Statement of Personal and Professional Standards of Conduct. 

Role Overview 

The Finance Officer will assume a supportive role in the finance team and will report to the Finance Manager. The  primary responsibilities are to assist in the management of all financial accounting/operations, grants administration,  policies, and procedures of the Afrobarometer. The Finance Officer will also assist in the management of all external  accounts and relationships. Success requires effective cross-functional management with members of other  departments. The Finance Officer will also play a supportive role in projects which require proficiency in handling spreadsheets, solid cost/managerial accounting knowledge, and the ability to train other non-accounting staff and  partners. 

Main Duties and Responsibilities 

  • Manage all general ledger and subsidiary journals, including cash and credit card receipts, cash  disbursements, accounts payable, accounts receivable, revenue  
  • Reconcile accounts payable and accounts receivable on a monthly basis 
  • Process funds disbursements  
  • Manage purchase order process  
  • Process general ledger transactions and post entries 
  • Reconcile all credit/debit card purchases to monthly statements 
  • Perform all cash account reconciliations for all relevant bank accounts 
  • Support all financial reporting requirements 
  • Assist in the annual budgeting process 
  • Assist with strategic budgets for long/short-term planning for the organization 
  • Assist with financial models and other projects as needed 
  • Assists in the annual financial and any other audits as required 
  • Ensure compliance with generally accepted accounting principles (GAAP) 
  • Make cash deposits as needed 
  • Manage all vendor relationships and resolution of billing issues 
  • Manage the petty cash administration process  
  • Manage all insurance policies (workers’ compensation, general liability,) 
  • Perform daily back-ups for the ERP system 
  • Review and report submissions to all funding partners as required 
  • Support the Finance Manager on budgets, projections, and other grant-related procedures
  •  Assist and sit in for the Finance Manager 
  • Be the custodian of value books (cheques, invoices, receipts, etc) 
  • Ensure compliance with the monthly accounting cut-off and period-end closure procedures
  •  Ensure compliance with tax obligations 

Minimum experience, education, and skills 

  • Minimum Bachelor’s degree in Accounting/Finance 
  • Recognized accounting/finance professional qualification (ICA, ACCA, CIMA) is desired 3. Minimum of 3 years work experience in an accounting/finance role 
  • Some experience in grants management is required 
  • Good appreciation of tax and other statutory requirements 
  • Spreadsheet and Accounting software familiarity  
  • Demonstrable capability in financial administration and general management 
  • Experience using an SAP B1, or any accounting ERP System is an advantage 
  • Bi-lingual skills (especially French or Portuguese) is an added advantage 

Knowledge and Skill Requirements 

  • Self-disciplined to proactively resolve issues, anticipate needs and meet deadlines 
  • Strong organizational skills including a sense of urgency to set priorities, juggle multiple tasks, organize time  effectively, conduct research, identify resources and coordinate input for projects in a fast-paced, dynamic  environment in which remote working is the norm 
  • Ability to manage complex and highly confidential information
  • Comfortable working autonomously and across multiple tasks and reporting into the Finance Manager
  • Ability to pay close attention to detail, focusing on accuracy and quality, without losing sight of the bigger  picture 
  • Ability to tactfully manage internal and external relationships, and communicate in a clear, direct, and  diplomatic style, handling sensitive situations and complex tasks discreetly, effectively, and efficiently
  • Maintains customer service demeanor, responsive to requests and providing high quality service, available  as necessary outside normal business hours 
  • Demonstrates sound judgment and discretion in handling confidential information, as well as the ability to  conduct oneself in a professional manner; makes appropriate decisions and exercises sound judgment on  when to elevate decisions to senior management 
  • Ability to solve problems creatively and logically, and to think proactively and laterally to maximize  opportunities to promote the work of AB 
  • Numerate with the ability to present and analyze data. 

Desirable 

  • African citizenship or heritage 
  • A general understanding of external and economic trends affecting the non-profit sector in which AB works
  •  Knowledge of accounting and fundraising systems and best practice  

Personal Qualities 

  • Alignment to AB core values including equality, diversity, and inclusion 
  • Ability to maintain privacy and confidentiality 
  • Excellent social skills, able to operate with diplomacy, tact, and empathy; ability to build rapport with both  leadership and other colleagues 
  • Ability to work both independently and as part of a team 
  • Cooperative, problem-solving, and positive ‘can-do’ attitude 

Salary 

Very competitive and based on the skills and experience of successful candidate.  

How to Apply 

The deadline for all applications is 31st January 2024. 

PLEASE READ THE SELECTION CRITERIA CAREFULLY BEFORE APPLYING. 

Please send your application to contact@afrobarometer.org Include your name and position title in the subject  field of your email. Example: “Subject: [YOUR NAME] AB Finance Officer”. Documents to include: 

  • An up-to-date curriculum vitae with contact details (your email, phone number, postal address and  WhatsApp Number) 

A personal statement describing: 

  • Your interest in the post and in working with Afrobarometer 
  • Evidence of how your skills, experience and knowledge meet the Selection Criteria. If you lack  experience or evidence in any area listed, please state how you would gain the knowledge or  competency needed to succeed in the role. 
  • Your availability for the post (notice period in your current role) and preferred working location. —170124—

Afrobarometer is an equal-opportunity employer. All applicants will be considered for employment without attention  to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status.

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